Unified Site Manager

Unified Site Manager is a web-based application that enables the complete tracking and management of assets, locations, agreements, and financial data for wireless tower locations (cell sites). Unified Site Manager efficiently tracks and manages the payments, rents, leases, owned property, renewals, associated documents, equipment, and technologies associated with each of the tens of thousands locations of a wireless carrier or tower company. Additionally, it also facilitates structuring leases and agreements for situations like collocation which are common in the wireless industry.

 
  Functional High- Level Overview

Unified Site Manager tracks and manages the assets, agreements (leases, license, and options), and financials at each distinct location in a Telco company's network. The application is used by Property Specialists, Managers and 3rd party contractors (when outsourced) to create, find, and manage existing agreements, payables, receivables and asset information (such as the specific attributes of equipment at a site).

A dynamic security layer is embedded throughout the application allowing only those users with the appropriate access to view and/or update locations and its related information. The easy to use 'tree view' shows all the classifications of information and data linked to a location (see below).

Users click on the appropriate node in the tree view to go directly to the information they wish to see or edit. Unified Site Manager is based upon an Oracle® database platform and interfaces with both internal Telco applications and Oracle® Financials.

 
  Key Benefits
  • Lower operational costs
    • Automation of the lease life cycle
    • Web-based administration
    • Enforcement of common business rules and best practices
  • Enhanced customer service - through Interfaces with existing off-the-shelf or in-house developed applications
  • Flexible deployment - can be installed at a customer's or 3rd party contractor's location or accessed as a hosted service (ASP)
 
  Features
  • Provides
    • User friendly, easy to learn web-based interface
    • Powerful, dynamic query capabilities to locate exact locations, vendors, customers and agreements
    • Easy entry and auto-calculation of all periodic payment amounts, dates and conditions including payment escalations based on fixed percentage and Consumer Price Index factors
    • Financial accuracy and consistency through validated G/L coding based on data-driven business rules
    • Dynamic, data driven security to control access to those locations and agreements for which a user is authorized
    • Administrative module that ensures all key vendor and customer information is entered only once and is accurate
    • Complete reporting subsystem to satisfy and meet the needs of Property Specialists, Managers and Accounting personnel
  • Tracks and Manages
    • All lease agreements and documents associated with a location or property where the company leases from an entity, to another entity, or leases their owned property
    • All tower site exact locations and unique attributes
    • Other site types including retail sites, kiosks, and office space
    • All costs associated with a property including insurance, taxes and deposits
    • All critical dates associated with a property including purchase and sell dates
    • All executed agreement dates for the entire duration of each agreement
    • All other important dates including contract execution date, master lease agreement date, and commencement date
    • All amendments to each agreement
    • All negotiated subleases and the receivables associated with the sublease for the terms of each sublease
    • Leases and receivables for carrier-owned properties
    • Specific agreement terms and conditions including assign ability and whether a lease can be sublet
    • All options that a carrier may have on a property as related to potential leases and licenses
    • All communication site's technology, antennas, structures, platforms, and shelters
    • Key contacts and their location information
  • Links
    • Payments back to project planning information for accurate budget to cost management
    • Subleases to leases
    • User entered notes and correspondence to locations, leases, or amendments to handle tracking of vendor or customer payment situations or to document special conditions
  • Enables
    • Categorization and proper classification of A/P information for rent, royalties, utilities, sales tax, etc. to ensure proper G/L coding and accounting
    • Special recurring payment situations including one time payments that are often negotiated or required
    • Air credits to be applied to lease agreements
    • Users with the appropriate security to view all documents associated with a location, lease, or amendment and add/link new documents to each location, lease, or amendment
    • Interfaces to external mission critical applications including contact management, project management and Oracle Financials applications.